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Marketing and Privacy Policy

How and why we use data

Circle is committed to protecting the privacy of visitors to our website, subscribers to our newsletters, and those providing contact information. In addition, Circle is opposed to unauthorised commercial e-mail delivery, otherwise known as spam. Please read the following Privacy and Marketing Policy to understand how your personal information is treated. From time to time, Circle may offer new information or services that may affect this policy. If you have any questions or concerns regarding this Privacy and Marketing Policy, please send an e-mail to circeitmarketing@circleit.co.uk.

The following policy (“Privacy and Marketing Policy”) sets forth Circle’s policy with respect to information, including personally identifiable data (“Personal Data”) and other information, Circle collects from visitors to our website located at https://www.circleit,co.uk (the “Website”).

This Privacy and Marketing Policy does not apply to information of any kind that we collect by means (including offline means) or from sources other than those specified herein.

What information do we collect and how is it used?

Information You Voluntarily Submit to the Website: We collect Personal Data from you when you voluntarily provide such information, such as when you contact us with inquiries, register for access to the Website or purchase products or services from the Website. Personal Data may include, but is not limited to, the below:

  • Your name and email address
  • Your website URL and name
  • Company name
  • Phone number (where relevant and provided)

Our legal basis for processing this information is your consent, and by voluntarily providing us with Personal Data, you are consenting to our use of it in accordance with this Privacy Policy. If you provide Personal Data to us, you acknowledge and agree that such Personal Data may be transferred and stored from your current location to the offices and servers of Circle and authorised third parties (if applicable) as referenced below.

Automatically-Collected Information: We automatically collect certain information about you and the device with which you access Circle. For example, when you access our website, we will log your IP address, operating system type, browser type, referring website, pages you viewed, and the dates/times when you accessed the website. We may also collect information about actions you take when using the website, such as links clicked.

Cookies: We may log information using cookies, which are small data files stored on your browser by Circle. We may use both session cookies, which expire when you close your browser, and persistent cookies, which stay on your browser until deleted, to provide you with a more personalised experience on the website. For more information about our use of cookies, please see below.

How your personal information may be used

Circle may use your personal information in the following ways:

  • To operate and maintain the website;
  • To create your account, identify you as a user of the website, and customise the website to your account;
  • To send you promotional information, such as newsletters. Each e-mail newsletter will provide information on how to opt-out of future mailings by unsubscribing;
  • To send you administrative communications, such as administrative e-mails, confirmation e-mails, technical notices, updates on policies, or security alerts;
  • To respond to your comments or inquiries;
  • To provide you with user support;
  • To track and measure website performance;
  • To protect, investigate, and deter against unauthorised or illegal activity;
  • To review the effectiveness of our marketing programs and analyse other general demographic trends;
  • To notify you of new information or services that may be of interest to you; or,
  • To send promotional materials.

Legal bases for processing data under the general data protection regulation (“GDPR”)

Below are the types of lawful basis that we will rely on to process your Personal Data:

  • Legitimate Interest means the interest of our business in conducting and managing our business to enable us to give you the best service/product and the best and most secure experience. We make sure we consider and balance any potential impact on you (both positive and negative) and your rights before we process your Personal Data for our legitimate interests. We do not use your Personal Data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law).
  • Performance of Contract means processing your data where it is necessary for the performance of a contract to which you are a party or to take steps at your request before entering into such a contract.
  • Comply with a legal or regulatory obligation means processing your Personal Data where it is necessary for compliance with a legal or regulatory obligation that we are subject.
  • Consent means where you have consented to a certain use of your Personal Data.

Does Circle share my information?

Circle will not share, rent, or sell your personally identifiable information with third-parties.

Agents, Consultants, and Related Third Parties: Circle, like many businesses, sometimes hires other companies to perform certain marketing functions and campaigns. When we employ another entity to perform a function of this nature, we only provide them with the information that they need to perform their specific function.

Tracking: Circle uses various marketing tools that help us create a better user experience for people visiting our site. These tools allow us to look at aggregated data such as scrolling patterns, clicks, and allow us to run tests to determine which pages result in the best actions. However, your personally identifiable information is not used by any of these tools.

Google Analytics: Privacy Policy

Remarketing: Circle may use remarketing tracking cookies and conversion pixels from vendors such as Google and Facebook to present special offers to you for our products or services over the Google Content Network and via social networks. This means you may see an ad for one of our products or services as a result of visiting our website.

Your personal information is not shared with any other third-party applications.

Other types of data

Non-Identifiable Data: When you interact with us through the Website, we receive and store certain personally non-identifiable information. Such information, which is collected passively using various technologies, cannot presently be used to specifically identify you. We may store such information or such information may be included in databases owned and maintained by our affiliates, agents, or service providers. The Website may use such information and pool it with other information to track, for example, the total number of visitors to our Website, the number of visitors to each page of our Website, and the domain names of our visitors’ Internet service providers. It is important to note that no Personal Data is available or used in this process.

Aggregated Personal Data: In an ongoing effort to better understand and serve the users of our website, Circle my conduct research on its customer demographics, interests and behaviour based on the Personal Data and other information provided to us. This research may be compiled and analysed. This information does not identify you personally.

Cookies

Circle uses cookies to: store visitors’ preferences; record user-specific information on what pages users access or visit; ensure that visitors are not repeatedly sent the same banner ads; or customise our content based on visitors’ browser type or other information that the visitor sends.

Rights related to your personal data

Under laws in certain countries in which we operate, customers and other visitors to our Website from those countries have a right to access Personal Data about themselves, and to amend, correct or delete Personal Data that is inaccurate, incomplete or outdated. We will, upon request, provide you with confirmation regarding whether we are processing Personal Data about you, consistent with applicable law. In addition, upon your request, we will take reasonable steps to correct, amend, or delete your Personal Data that is found to be inaccurate, incomplete or processed in a manner non-compliant with this Privacy Policy or applicable law, except where the burden or expense of providing access would be disproportionate to the risks to your privacy, where the rights of persons other than you would be violated or where doing so is otherwise consistent with applicable law. Unless prohibited by applicable law, we reserve the right to charge a reasonable fee to cover costs for providing copies of Personal Information that you request.

Please note that while any amendments, corrections or deletions will be reflected in active user databases (as updated with a reasonable period of time), we may retain all Personal Data for backups, archiving, prevention of fraud and abuse, analytics, and satisfaction of other legal obligations we reasonably believe applicable.

You authorise us to use and disclose any new or modified information that you provide in accordance with this Privacy Policy, and you agree that we are under no obligation to delete or modify information that you have previously chosen to provide us as to which you have not instructed us to take such action.

We may retain your Personal Data to comply with laws, prevent fraud, resolve disputes, troubleshoot problems, assist with any investigations, enforce our contracts, and take other actions otherwise permitted by law.

Please contact us at circeitmarketing@circleit.co.uk to submit a request or obtain information regarding any of the above.

Opt-out
: You may opt-out of future e-mail communications by following the unsubscribe links in our e-mails. You may also notify us at circeitmarketing@circleit.co.uk to be removed from our mailing list.

Access: You may access the personal information we have about you by submitting a request to circeitmarketing@circleit.co.uk

Amend: You may contact us at circeitmarketing@circleit.co.uk to amend or update your personal information.

Forget: In certain situations, you may request that we erase or forget your personal data. To do so, please submit a request to circeitmarketing@circleit.co.uk

Sensitive personal information

Unless you choose to provide it to us, we do not collect sensitive personal information from you using the Website.

Children's information

Circle does not knowingly collect any personally identifiable information from children under the age of 16. If you are under the age of 16, please do not submit any Personal Data through the Website. We encourage parents and legal guardians to monitor their children’s Internet usage and to help enforce our Privacy Policy by instructing their children never to provide Personal Data on the Website without their permission. If a parent or guardian believes that Circle has personally identifiable information of a child under the age of 16 in its database, please contact us immediately at circeitmarketing@circleit.co.uk

and we will use our best efforts to promptly remove such information from our records.

Spam policy

Circle is strongly opposed to spam. We will only send e-mails that we deem to be in line with the individual’s interests which we base of either engagement with previous content, the services they have with Circle or subscription to our newsletters. Examples may include:

  • Opt-in subscribers to the Circle Newsletter
  • Users that complete a contact form
  • All communication will be related and relevant to what you have requested
  • Submitted contacts details around specific content, products or services

Web links

Circle contains links to other sites. Please be aware that Circle is not responsible for the privacy practices or the content of such other sites. We encourage our users to be aware when they leave our site to read the privacy and spam policies of each and every website that collects personally identifiable information. This Privacy and Marketing Policy applies solely to information collected by Circle.

Email communications

If you send us an email with questions or comments, we may use your personally identifiable information to respond to your questions or comments, and we may save your questions or comments for future reference. For security reasons, we do not recommend that you send non-public personal information, such as passwords, social security numbers, or bank account information, to us by email. You may “opt-out” of receiving future commercial email communications from us by clicking the “unsubscribe” link included at the bottom of most emails we send, however, we reserve the right to send you transactional emails such as customer service communications or communications with your Account Manager.

How do I contact Circle?

If you have any further questions or comments regarding the Circle website or this Privacy and Marketing Policy, you may contact circeitmarketing@circleit.co.uk.

Regardless of any other provision in this Privacy Policy, we reserve the right to disclose any personally identifiable or non-personally identifiable information about you to: (a) fulfil a government request; (b) conform with the requirements of the law or legal process; (c) protect or defend our legal rights or property, our Website, or other users; or (d) protect, in an emergency, the health and safety of our customers or the general public. This includes exchanging information with third parties and organisations in connection with credit risk reduction and fraud protection.

Changes to Circle's policy

The Website may change from time to time. As a result, at times it may be necessary for us to make changes to this Privacy Policy. We reserve the right to update or modify this Privacy Policy at any time and from time to time without prior notice. Please review this policy periodically, and especially before you provide any Personal Data. Your continued use of the Website after any changes or revisions to this Privacy Policy shall indicate your agreement with the terms of such revised Privacy Policy.

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